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  2013 Exhibition: GUIDELINES

   

space

The Cosmos


15th International Art-Sci Jurored Competition/Exhibition
to be held at the New York Hall of Science
August 31, 2013 – March 2, 2014

Organized by Art & Science Collaborations
Public Reception: Nov.10, 2013 from 3-5pm


ENTRY DEADLINE: July 21, 2013



GUIDELINES


STEP#1:
READ the Guidelines below
[Click the "print" icon under our site's right-hand column and the website header and navigation columns will not be printed.]

STEP#2:
SUBMIT ENTRY FORM
Review the form to see what is required before filling-out!
www.asci.org/artikel1201.html



STEP#3:
MAKE ENTRY PAYMENT
[$20 for first/or only image; $5 for each additional]
www.asci.org/artikel1189.html

ONLINE PAYMENT ONLY accepted.

Submit images, Entry Form & Payment on same day!
-------------------------------------------------------


SUBMIT DIGITAL IMAGES OF ORIGINAL ARTWORKS 
For this exhibition we are displaying stunning digital images that document your artwork created in any media [digital prints, painting, animation, video, sculpture, installation, etc. [Only images appropriate for a "family audience." No explicit sexuality.]

ENTRY FEES:
$20.00 for one image ONLY [or "first" image]
$5 each additional image [max. 5 total]

IMAGE SPECIFICATIONS:
Amount of Images: 1-5 maximum

- If you submit a "series," each individual image counts as an individual artwork in terms of Entry Fees. Series images will be hung together on the wall.

- JPG images will be deleted after Juror process, except those selected for the museum exhibition. Participating in the "SCIENCE INSPIRES ART: The Cosmos" exhibition automatically gives ASCI permission for the selected images to be permanently archived in the Online Exhibition at the ASCI website.

FORMAT FOR ENTRY IMAGES:
[we accept JPGs only!]


- Save image at 72 pixels/inch [Images will not be sent to Jurors if they are not saved at this resolution.]

- Image size: approx. 480 pixels x 650 pixels
[Your image before saving as JPG, may be up to 1MB. However, JPG will
compress it... that will make it approximately 200K.]

- Save JPG at medium resolution [5]

- Label your images:
your "last name" should be the first word of your "jpg title"
[Example: "SmithJH_MolecularDaze3.jpg"]

*JPG SIZE TEST: When you attach your jpg(s) to an email, the title and KB size appear in the attachment area of the email. Make sure the size shown is approximately 200K for each JPG.

HOW TO SUBMIT YOUR IMAGES:

Attach jpg images to one or more emails
Do NOT put image "info" in email. Put ONLY onto Entry Form.

- Your Email Subject Line should say: 
[Last Name , First Name] - COSMOS exhibition

Keep the total images per/email to under 1MB. [For sending 5-images, you may need to send two separate emails]. NO ZIPPED files!

- Send emails with attachments to:
"asci [at] asci.org"  [Copy your Entry Form info into the email]


IF YOUR IMAGES ARE SELECTED:

FRAMING:

The museum will be furnishing all of the exhibition frames in order to cut-down on this and higher shipping costs for the selected participants. They are museum quality, silver metal frames measuring 18" x 24" [45.7 cm x 61 cm] with a narrow edge, plexi, and a foamcore backing.

CREATE "SELF-MAT" BEFORE PRINTING:
Using your computer imaging program, you must create either a white or black area around the image as a "self-mat" before printing. A professional printer can do this for you if you don't know how. 

SIZE OF YOUR PRINT PAPER: 18" X 24" [45.7 cm x 61 cm] Make a notation on back of your print [or attached paper] which is the "top" of the print if it is not obvious from the image.

LARGEST IMAGE SIZE = 17.75" X 23.75" [45.1 cm x 60.3 cm]. The frame has a 1/4" [1.9 cm] lip over the paper on all sides. Or, image can be same size as the paper.

SMALLEST IMAGE SIZE = 12" X 18" [30.5 cm x 45.7 cm]


SHIPPING YOUR PRINTED IMAGES:

- Artists/scientists are responsible for delivery/pick-up of artworks to/from the museum if you are local, OR you must pay costs of mailing tubes to/from museum. Use FedEx, DHL, or UPS for the cardboard mailing tubes.

- Digital prints should be shipped in a strong cardboard tube with archival tissue or newsprint rolled to protect the surface of each print in the tube. [You may mail your print "flat" if you prefer.]

- Put your name & title of print [+ make an "arrow" to mark TOP of image] on a paper fixed gently to backside of each print. [Only use low-adhesion tape!]

*RETURN SHIPPING COSTS:

IF YOU LIVE IN THE USA: A Pre-Paid Label from your shipper must be filled-out and placed inside an envelop and included in mailing tube with print(s) before mailing to museum. OR, put your name, address, phone#, shipper's phone#, and Your Account# on a note and into an envelop included with your artwork inside the mailing tube.

IF YOU LIVE OUTSIDE THE USA: The participant will go online to Your Shipper's Website and calculate the shipping cost in US-dollars, from New York City [use shipping address below] to Your Address. Then create/pay for an online mailing label and send label info to the museum and they'll print-out and return art.

Artworks must arrive at museum:
Between August 19 -27, 2013

SHIPPING ADDRESS:
Mike Lane, Director of Exhibit Dept.
The New York Hall of Science
47-01 111th Street
Queens, NY 11368-2950
USA

1 718 699-0005 [ext.334]
Put phone# onto Shipping Label

INSURANCE IN TRANSIT:
Exhibition participants must pay for insurance of their artworks during transit to/from the museum. Most people use insurance of the shipping company [FedEx, UPS, DHL, etc].

MUSEUM COVERAGE:
If there is damage to or theft of your artwork while it is on display, the New York Hall of Science will pay for replacement cost of the materials [paper + ink] for you to re-print and shipping of new print back to the museum.

ONLINE EXHIBITION:
The submitted jpg images of all Juror-selected artworks will be used to produce the Digital’2010 online exhibition that documents the physical exhibition. The online exhibition will have a Featured mention+link on ASCI’s homepage for the length of the show and then will be permanently archived on the site with free public access. Sending your digital print to the physical exhibition constitutes your permission for inclusion in the permanently archived, online exhibition.

QUESTIONS: "asci [at] asci.org"
Put “Cosmos Exhibition” in the Subject Line


ASCI is a nonprofit organization that charges minimal fees to support the production of this exhibition and its future online exhibition in order to ensure the greatest opportunity of participation.



Return to Introduction:
www.asci.org/artikel1188.html  



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